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Commercial
Time Management
When planning
a move or any other important task it is necessary to have a definite
schedule to follow. This will help keep you organized through out
the process and help ensure a smooth move. The following master schedule
should give you a clear overview of each aspect of the move.
The following
are some of the areas that need to start being addressed approximately
180 days before move day:
- Real Estate:
Begin negotiating for the new office space.
- Furniture: Begin
contacting furniture companies and surveying your needs for new
furniture if applicable.
- Telephones:
Begin discussing what phone services are at the new location.
Evaluate the existing services and determine if and how they should
be modified to better suit your needs after the move.
- Business Forms:
This is the time to organize your existing forms, you will want
to make a list in order of priority. This list should be used to
determine which forms are most important and which important forms
will need to be changed soon.
The following
areas should be addressed approximately 120 days before the move is
scheduled to take place:
- Construction: Verify
any building or structural changes for the new location. Meet with
key people to determine what the needs will be in the new area and
if any construction will be necessary.
- Computers &
Office equipment:Evaluate current and future computer and equipment
needs. Contact companies that will be able to address these issues
and begin to price out computer systems and other equipment that
will be implemented.
The following
areas should be addressed approximately 90 days prior to the move:
- Movers: Begin
to schedule appointments with movers to estimate your move cost.
- Telephones:
Finalize proposals from the phone companies you have been considering
for new service.
- Furniture:
Decide on which company will be supplying your new furniture.
Once the vendor is selected you should have the dealer take any
necessary measurements and place your order.
- Business Forms:
Contact current and or potential new vendors for proposals on
new updated forms.
- Computers &
Office equipment: Select your vendors and arrange meetings to
negotiate your final purchases.
These are
areas that should be addressed approximately 60 days prior to the
move:
- Telephones:
Meet with the phone representative of the selected company,
schedule phone wires to be installed where needed and reserve phone
numbers and select a long distance carrier for the new service.
- Movers: Review
your estimates and decide on a moving company. Once you have selected
a mover contact them to arrange the date and time of your move.
- Business Forms:
Review all artwork for new forms and check logos.
- Computers &
Office equipment:Place orders and set up service agreements
for necessary equipment.
The following
areas should be addressed at the 30 day mark:
- Movers: Contact
the building managers of both buildings to reserve elevators if
necessary. You should also arrange for any necessary parking permits
where applicable.
- Business Forms:
Order new business forms.
- Telephones:
Have new phone numbers established.
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